Terms & Conditions
Here are my terms and conditions, there are 2 versions - the easy to read ones which cover the main points in sensible language and then the 'yawn' full ones which form the contract between us - I encourage you to read them all.
To book me, I need a completed booking form and the £250 booking fee paid via card or BACS. The remainder is due 60 days before your wedding. Or split the cost across as many monthly payments as you wish before your wedding day using Direct Debt.
If you just want my aerial services, then its a flat £75 deposit and again the rest due 60 days before the big day - if we cannot fly for whatever reason then you can have a credit or 50% refund of the total fee.
If you wish to cancel after paying your deposit and doing the paperwork then depending on how close your date is there may be a fee, this is because I'm a small business and you lovely people help to pay the rent!
I'll keep your RAW files safe for 1 year, after that I will store just your edited films for a further year before removing the online gallery and backup files - its down to you to make sure you have copies.
You are booking me for my style, which may change over time... but all my examples on this website are reasonably current - ie within the last year.
I may bring someone with me to help, or I may get another videographer to film - yes they will be as good as me and in the same style.
If I'm with you all day - over 4 hours then please arrange for some food for me. Most photographers and videographers ask for this, simply as we work hard for you all day sometimes over 12 hours so we really appreciate being fed, plus we don't have to leave your wedding in search of food and potentially miss crucial moments of your day.
You can use your film as you wish, apart from making money from it - i.e. you may look amazing but you can't sell the film to Sky!
I will advise you what works and what doesn't on the day, and before but if a church minister or registrar says no then that is that.
That concludes the 'informal' T's and C's, if you are in a reading mood, please carry on...
Payment and Booking Fee
A completed booking form (online) and the Booking Fee is payable to secure The Videographers services for The Clients date. The Booking Fee will be deducted from your total balance, this fee is non-refundable. The remaining balance will then be payable 60 days before the wedding. In the event that The Client fails to pay the remaining balance within seven (7) days of the wedding date, The Videographer may, at their discretion, treat this agreement as if terminated by The Client. Upon payment of the Booking Fee, The Videographer will reserve the event date on behalf of The Client(s) and reject all other requests for event coverage on that date. Thus, if for any reason the wedding is cancelled or postponed, all monies paid are non-refundable but may be transferable to a new date at our discretion. To reserve a new date a new Booking Fee will be required at the current rate.
The non-refundable booking fee of £250 which is deducted from the total. Payment to be made via BACS transfer or debit/credit card, Cash and Cheques are not accepted, neither is the use of PayPal. Bank details can be found on your invoice along with a card payment link.
A direct debit scheme can be set up to help you manage payments, these will be setup over the number of months prior to 60 days before your wedding day, less any deposit paid - there is no charge for this option.
The booking fee for aerial services is set at £75.00 - please note the conditions relating to provision of aerial services.
Upon receipt of the booking fee it shall be taken that the client has agreed to the terms laid out in these terms.
Cancellation
The Client may cancel this contract at any time after it has been signed by sending written notice (via email or post) to The Videographer. If the written notification is received more than 120 days before the date the wedding is due to take place then The Videographer will reimburse The Client any monies paid, except for the Booking Fee.
If the written notice of cancellation is received within 120 days of the due wedding date then the amount of the fee that The Videographer shall be entitled to is calculated in accordance with the table below (detailing the amount The Videographer is entitled to)
0-30 days = 100%, 31-60 days = 75%, 61-90 days = 50%, 90-120 days = 25%, 121+ days = 0%
The Videographer may at cancel this contract in extreme circumstances by providing the couple 60 days notice, under these circumstances the couple shall be entitled to a full refund of any monies paid.
Delivery
While every reasonable effort will be made to produce and deliver the agreed video of the event, The Videographer’s entire liability to The Client for any claim arising from The Videographer’s performance or agents and servants (including videographers, processing laboratories and postal and delivery agents) is limited to a refund to The Client of the amount paid for services.
The primary videographer for the wedding will be Adam Prescott, part or all of the filming on the day may be carried out (at The Videographers choosing) by a sub contracted cameraman of the same skill level.
If The Videographer is involved in an event rendering him unconscious, liability is limited to a full refund of monies paid. In the unlikely event of photographic equipment failure, the limit of liability for a partial loss of originals shall be a prorated amount of the footage lost based on the percentage of total time filmed.
In the unlikely event of personal illness, Acts of God, or other circumstances beyond the control of The Videographer, a substitute videographer of similar qualifications may be sent to fulfil the obligations of The Videographer herein contracted.
Creative Licence
The Videographer shall be granted creative and artistic license in relation to the choice of locations and poses used. Judgement on videographic style and the length of footage shot and delivered shall be deemed correct. Whilst every attempt is made to provide the finished video in line with the times provided on the invoice, these are meant as a guideline and where it is not possible to provide a video which falls within the quoted time an explanation will be given although this will not be seen as a breech on contract.
On its own behalf, and behalf of the subject, Client acknowledges that it is familiar with the Videographer's portfolio and is requesting services with the knowledge of the Videographer's style, that Videographer's work is constantly evolving, that Videographer's services are of unique and artistic nature, that the photos/videos may be different from photographs/videos taken by the Videographer in the past, and that in creating the photos/video, the Videographer shall use its artistic judgement to create images consistent with its personal vision of the event, which vision may be different than the Client's and/or subject's vision of the event. Accordingly, the Client acknowledges that the photos/videos shall not be subject to rejection on the basis of taste or aesthetic criteria. The final post-production and editing styles, effects, and overall look of the images/videos are left to the discretion of the Videographer.
The videographer will endeavour to take shoot all the footage agreed. However, because a wedding is an uncontrolled event, the videographer cannot guarantee delivery of any specifically requested image(s), especially if timings or events are altered without our knowledge. Due to changes of the weather and the availability and willingness of subjects The Videographer will do their best to honour requested footage but cannot undertake to guarantee any specific picture nor incorporate any specific background, location or group arrangement.
During a wedding The Videographer will automatically re-take any footage where they have seen that someone has spoilt the shot, but it is impossible to guarantee to see them all. The more people in the footage the more difficult it is to see everyone.
The Videographer will provide a pleasing colour balance but cannot guarantee exact colour matching. Owing to anomalous reflectance caused by a combination of certain dyes and materials, especially man-made fibres, it is sometimes impossible to record on film/digital media the exact colour of materials as seen by the human eye.
Where audio is required to be recorded such as during the ceremony and speeches, those participants involved may be requested to wear a wireless microphone or recorder to capture the audio, if the participant refuses to wear, moves or otherwise adjusts the apparatus once fitted by videographer which affects the quality of the audio recording gain - the videographer cannot be held responsible. Likewise, should an unexpected event occur which effects the audio quality unduly the videographer cannot be held responsible.
Any additional editing and/or retouching will be subject to an hourly rate of £45 per hour. Retouching includes but is not limited to additional skin softening/smoothing, correction of hair/makeup/clothing, swapping a face from one image to another, environmental effects, reflections in glasses, teeth whitening, brightening of eyes, and bodily enhancements.
Re-editing
The Videographer will produce the first version of the film based on the information provided by the couple during the booking process. The couple are entitled to one set of revisions to this film which are limited to minor adjustments to the content and does not include a completely new edit. Further changes may be requested and editing time is then chargeable at £45 per hour or part thereof.
Any changes must be notified within 7 days of receiving the film, any changes outside this time will be subject to a revision fee - this is due to the hosting company charges to re-upload your film. These charges are currently set at £5.00 per GB uploaded.
House Rules
The guidelines of the ceremony official and the reception site management limit The Videographer. The Client agrees to accept the technical results of their imposition on The Videographer. Negotiation with the officials for moderation of guidelines is The Client’s responsibility; The Videographer will offer technical recommendations only.
Should The Videographer be in attendance for over 4 hours then access to a meal and beverages must be provided to The Videographer and any subcontractors who may be in attendance.
Exclusivity
The Videographer shall be the sole professional (moving image) videographer(s) at the venues specified.
Files
Once a set of high resolution digital files have been delivered, the responsibility to preserve the images passes to The Client. The Videographer will keep a copy for no more than 1 year of the RAW files, and for no more than 2 years for the edited films.
The RAW files filmed on the day are available to the client should they wish for a fee of £500, and that the client provides suitable media to transfer these files onto, and that they are not used by a further videographer.
Copyright
The 1988 Copyright Act assigns the copyright to the videographer. It is contrary to the Act and strictly illegal to copy or allow to be copied, any of the footage covered by this contract. The Videographer grants The Client permission to make copies of the footage under the conditions that the footage taken by the Videographer are for personal use by The Client and their friends and relatives.
Sale, Publication or any Commercial use of the photographs is not allowed without prior written permission from The Videographer.
Consent Form for Photography/Filming
We/I consent to Adam Prescott Photography using photographs and/or video recordings including images of us/me both internally and externally to promote Adam Prescott Photography. These images could be used in print and digital media formats including print publications, websites, e-marketing, advertising, film and social media purposes.
We/I understand that images on websites can be viewed throughout the world and not just in the United Kingdom, and that some overseas countries may not provide the same level of protection to the rights of individuals as EU/UK legislation provides.
We/I understand that some images or recordings may be kept permanently once they are published and be kept as an archive of photographic works completed.
We/I have read and understand the conditions and consent to our/my images being used as described. This is not contractual and you are free not to sign this consent.
Adam Prescott Photography Ltd (Gecko Films) is committed to processing information in accordance with the General Data Protection Regulation (GDPR). The personal data collected on this form will be held securely and will only be used for administrative purposes.
In general terms only images of the couple will be used, but is understood that some group shots may also be used as a legitimate interest to promote Adam Prescott Photography Ltd.
Images of any person clearly under the age of 13 will not be used in print or digital media format including print publications, websites, e-marketing, advertising, film or social media. Should any member of your wedding/event not wish for their image to be used or taken they should advise the videographer on the day.
Your rights
You have the right to request to see a copy of the information we hold about you and to request corrections or deletions of the information that is no longer required. You can ask the Adam Prescott Photography to stop using your images at any time, in which case it will not be used in future publications but may continue to appear in publications already in circulation.
You have the right to lodge a complaint against Adam Prescott Photography regarding data protection issues with the Information Commissioner’s Office (https://ico.org.uk/concerns/).
Our data officer can be contacted via email – adam@aprescottphotography.co.uk
Aerial Services
All aerial work is only confirmed, subject to a risk assessment and flight plan being completed. The cost of these is taken upon booking and is included in the overall fee. Should a flight found to not be possible at the planning stage 50% of the booking fee will be refunded.
If on the day, the pilot deems the conditions to be too dangerous to fly (weather / other air traffic) then you will be entitled to a 50% refund of the overall fee.
Amendments
This contract has been freely negotiated and shall be recognised as the entirety of the agreement. Only those changes or modifications specifically placed in writing, attached, dated and signed by The Client and The Videographer at the time of acceptance of this contract shall be recognised as amendments to this contract.
In the event of any dispute regarding this contract, both parties agree to attempt to obtain a conciliation before taking any other action.
By completing this document you are entering into a legally binding contract and you are urged to read the terms and conditions carefully. By paying the booking fee it is assumed your have read and agreed to these terms.
Last Updated - 27th June 2023